case study
Migrating From SAP To ERPNext For Our Client: A Success Story!
Sanskar Technolab is the leading ERPNext partner, providing a diverse range of services to our clients. This time, we have provided end-to-end and seamless SAP to ERPNext migration services.
Subtle Glimpses of the Project.
Vijay Pure Natural Healthy Food is the leading manufacturer of puffed rice(Murmura or Mamara) and poha(pohay). This renowned B2B and B2C company is using SAP to track and manage their business operations. Considering its hefty costs and complex usage, they have decided to switch from SAP to ERPNext by partnering with Sanskar Technolab.
Ahmedabad, Gujarat.
Industry
Manufacturing
Apps implemented
ERPNext
Frappe HR
Framework
modules implemented
Manufacturing
Purchase
Sales
Quality Check
Accounts
Stock
Warehouse Management
What does the client want from us?
Vijay, the CEO of Vijay Pure Natural Healthy Food, wanted to migrate to a simplistic platform with lesser maintenance and support requirements. At the same time, they wanted the migration process to be quick without disrupting their day-to-day business operations. They also wanted us to keep them informed throughout the project - for desired results.
Challenges of SAP & solutions with ERPNext for Vijay Pure Natural Healthy Food!
SAP is super expensive… Why?
- HANA - Hardware cost
- Annual License Fees
- SAP Consultants + Niche Skills
What are the challenges with the SAP ERP faced by our client?
High hardware costs.
Higher per user onboarding charges.
Additional annual licensing charges.
Complex system to deal with!
Quite difficult to customize to meet specific business needs.
How ERPNext is the ideal ERP for their business?
Lower upfront costs.
Free user onboarding.
No ongoing licensing fees due to its open-source nature.
Quite easy for both developers & end users!
Easily customizable system and modules to meet specific business needs.
Our Results
The team at Sanskar Technolab thoroughly understands their unique business needs and migration process to ensure seamless and desired end results for the clients.
Here's the key part:
We have established a robust process with the right communication and project management to keep them updated about the project status and to deliver the desired results.
Some of the stand out features of this project!
Tolerence based logistics
No manual entries
Universal platform(No other platform required)
UOM Conversions
Easy updates via in-built Whatsapp
Gatepass management module
Dynamic print formats
Number Better Speak For Themselves!
2 Months
Completed the entire migration and implementation within the record time of 2 months!
60%
Reduced the cost by a whopping 60% for user onboarding and platform management.
5 Days
Completed the complex task of WhatsApp integration within just 5 days.
23%
With the simple platform, the clients experienced a 23% increase in efficiency.
The Migration Process from SAP to ERPNext Simplified!
MAY 2023
Our client was struggling with SAP system and incurring hefty expenses for licensing fees and user onboarding. Lacking so many crucial features and lesser automation.
JUNE 2023
Reached out to Sanskar Technolab in search of another ERP software with lesser costs, better features and greater cutsomizations.
JULY 2023
Create a documentation outlining the mapping process from SAP data to ERPNext data, ensuring a transparent representation of how fields, tables, and records correspond between the two systems.
AUG 2023
Provide comprehensive details on the data transformation process to align it with ERPNext's structure and format, encompassing necessary data format conversions. Additionally, elucidate the approach and tools, including custom scripts or third-party applications, utilized for data extraction from SAP.
SEPT 2023
We've successfully tackled tasks related to data transformation, data validation, migration of both master and transactional data, data backup, and post-migration monitoring.
Deployed the final project to the client and they are now enjoying streamlined processes, enhanced workflows, enhanced employee productivity(that too at 70% lesser costs).
A win-win!
SAP to ERPNext Migration Strategy: The Specifics Explained.
Step 1:
Proof of Concept (POC):
Evaluating the client's current business processes
Checking the problems & challenges with SAP
Assessing the compatibility of ERPNext for this specific project
Step 2:
SAP First, ERPNext Second
Started with ERPNext implementation process and SAP to ERPNext migration process.
Client is parallel operating both the systems.
Keep on analyzing the gaps and problems to ensure complete and satisfactory end results.
Step 3:
ERPNext First, SAP Second
ERPNext is now the primary ERP platform for our client.
Testing the few features and is currently available to limited users only.
Training the team to better cope-up with the process and taking their feedback for final deployment.
Step 4:
SAP Is Gone ERPNext Takes Over
The final phase involves data migration, discountunuing SAP and related licenses.
Our client bids final good-bye to SAP and ERPNext completely takes over.
Post-transition support and continuous improvement will be our focus as ERPNext becomes the sole ERP system for our client.
Our Key Solutions & Integrations!
Sanskar Technolab is delighted to have had the opportunity to serve Vijay Pure Natural Healthy Food with our comprehensive ERPNext services.
Database Migration
Our team executed a seamless and rapid data migration from SAP to ERPNext, ensuring a smooth transition while preserving your valuable data within a record time.
Purchase Management
We have implemented a robust purchase management system tailored to our client’s specific needs, enabling efficient procurement and tracking of rice and other essential materials.
Sales Tracking
Through our tailored solution, the client can now effortlessly track all sales items using specially designated numbers. It includes both make-to-order and make-to-stock processes.
Manufacturing Optimization
We've integrated the purchases and sales seamlessly, streamlining the manufacturing processes and tracking for our clients with automated updates and improved operational efficiency.
Logistics Enhancement
Our custom-developed logistics solution facilitates gate pass tracking, materials handling, and weight checking for both inbound and outbound materials, ensuring efficient management and accurate invoicing.
Accounting Integration
By integrating with ICICI Bank, we have streamlined the payment processes for faster transactions and more effective accounts management.
Integrations
We have integrated WhatsApp into the ERPNext system, leading to better communication for purchase, sales, accounting, and overall collaboration with the team and customers as a whole.
Inventory Management
Our implementation of various units of measurement to accommodate the diverse inventory needs effectively, without any complex process or confusion.
Quality Inspection
We've implemented a comprehensive quality inspection process within the platform to keep both the client’s team and their customers informed about product quality.
Why have Our Clients Chosen Us for their Migration and Implementation Needs?
Location convenience
Our client was looking for someone in Ahmedabad or a nearby location for easier and more accessible collaboration while fostering a stronger working relationship.
Site Visits
Sanskar Technolab went the extra mile by conducting on-site visits to our client's businesses, gaining an in-depth understanding of their unique operations and project requirements. This personalized approach was a key factor in their decision-making process.
ERPNext Certified Partner
The fact that Sanskar Technolab is a distinguished ERPNext Certified Partner was a strong point of attraction. This partnership status signifies a high level of expertise, trustworthiness, and a commitment to delivering top-tier ERPNext solutions.
Delivery within the deadline
Our client was looking for swift and quick completion of the project. After gathering their requirements, we assured them of adherence to project timelines.
Industry-Rich Experience
Sanskar Technolab' successful track record in completing various projects within the manufacturing industry resonated with our client. This industry-specific experience provides them with the assurance that their manufacturing processes will be optimized effectively.
Feedback from our client!
I am writing to share my thoughts and feedback regarding the recent ERPNext implementation that your team undertook.
First and foremost, I want to express my appreciation for the effort and dedication demonstrated by your team throughout this process. It's evident that a lot of hard work went into making this project a success, and I am grateful for your commitment to ensuring its smooth execution.
I have observed several positive aspects of the ERPNext system:
The user interface of ERPNext is intuitive and easy to navigate.This has significantly reduced the learning curve for our team members, allowing them to quickly adapt to the new system.
I appreciate the level of customization that was possible with ERPNext. Your team took the time to understand our specific business needs and tailored the system accordingly.
In conclusion,I want to express my gratitude to you and your team for your hard work and dedication throughout this ERPNext implementation. I am confident that with continued collaboration, we can address these issues and further optimize the system to meet our needs.
Vijay patel
Director, Vijay Mamra Pvt.Ltd
Ready to Transform Your Operations With a Powerful Sanskar ERP?
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