case study
Success Story: Universal Platform on ERPNext for Manufacturing & Export Giant.
Our client Advantis Quartz, the renowned natural stone manufacturer, has reached out to Sanskar technolab, an official ERPNext partner to better optimize their workflows and streamline processes.
Subtle Glimpses of the Project.
Advantis Quartz, the Flagship brand in India is the leading manufacturer of raw materials for quarries and its engineering, whilst exporting its high-end products to various countries across the world. Struggling with disjointed workflows, lesser employee efficiency, and errors in the process, they reached out to Sanskar technolab for the development of a universal platform to manage end-to-end business operations.
Udaipur, Rajasthan.
Industry
Manufacturing & Export
Apps implemented
ERPNext
Frappe HR
Framework
modules implemented
Manufacturing
Purchase
Sales
Quality Check
Accounts
Stock
Warehouse Management
Clients Vision & Mission!
Advantis Quartz (Advance Surfaces) is a high-end flagship brand owned by two significant Natural Stones enterprises, The Mumal Marble Group and The Arihant Group, two of the world's most well-known natural stone businesses.
Lokesh Modi, the accounts head at Advantis Quartz reached out to Sanskar technolab with their challenges when it comes to managing manufacturing, inventory, exports, etc, looking for a solution to have one universal platform in place to simplify their business processes and optimize operations.
Our Work!
Lokesh Modi, the Accounts Department Head reached out to the team at Sanskar Technolab through their website. We have connected with their team management, and employees and even visited the site to understand their business requirements to offer solutions accordingly.
Our team has prepared a detailed sheet with every task and timeline for end-to-end ERPNext module implementation such as accounting, purchase, inventory, manufacturing, sales, and HR and payroll.
Using the Numbers Magic: Here's what our client has achieved!
21%
Increase in employee efficiency with one universal solution to manage business workflows.
15%
Over 15% cost savings with better process and module management.
78%
Increase in employee retention due to automated processes.
54%
Boost in Customer Satisfaction due to better quality assurance and structured processes.
Some of the out-of-the-box features we have implemented for our client!
Automating the bonuses
Increase in employee efficiency with one universal solution to manage business workflows.
Gratuity calculations made easy
ERPNext ensures automated and accurate gratuity calculations.
Conversations at the core
Precise unit conversion management and smooth transitions between units, leading to better inventory management and sales accuracy.
Automated Re-ordering
Optimized inventory levels with automated re-order functionalities.
Serial-number-wise tracks
Serial-number-wise inventory management for precise control and enhanced visibility over every single item in the inventory.
Supplier Grading Scorecard
Developed customized supplier scorecard for grading based on key parameters such as material quality, delivery time, user ratings, and payment terms considered for comprehensive supplier assessment.
The Range of Modules we have implemented for our client!
Account Module
In the Account Module, Advancis Quartz relies on ERPNext for effective payment and bill tracking, management of payables and receivables, and monitoring overdue times. ERPNext's robust features contribute to streamlined financial processes, enhancing overall business operations.
Payment and bill tracking
Management of payables and receivables
Monitoring of overdue times
Multi-currency billing system for seamless management with export countries.
Buying Module
Sanskar technolab has successfully implemented the ERPNext Buying Module, to optimize our client's entire procurement process. The system facilitates the seamless creation of material requests, obtaining quotations from diverse suppliers, and tracking the entire lifecycle of orders and received materials.
Material request and quotation tracking from multiple suppliers
Compare prices and quality from various suppliers, ensuring informed decision-making
Purchase order and material received tracking
Real-time tracking of raw material gate in & out
Quality inspection and sampling tracking
Payment status monitoring
Customized dashboard for comprehensive monitoring
HR & Payroll Module
Sanskar technolab implemented ERPNext for comprehensive HR and payroll management of our client, overseeing 70 employees. The system handles outdoor duty tracking, leave management, salary, payroll, performance management, increments, employee data management, document submission reminders, training needs identification, recruitment flow, job postings, help ticket management, employee grievances, gate pass issuance, visitor management, and status tracking.
Employee management with diverse functionalities
Comprehensive HR and payroll features
Streamlined processes for various HR-related tasks
Inventory Module
The ERPNext Inventory Module helps our client streamline the meticulous management of raw material, spare parts, and finished goods inventory. With the system accommodating different units of measurement for inventory and selling, ERPNext ensures accurate and effective tracking and control.
Raw material, spare parts, and finished goods inventory management
Effective management of different units of measurement for inventory and selling
Manufacturing Module
Sanskar technolab has even implemented the manufacturing module as well to help our client better align production with sales orders and different product qualities. The end-to-end ERPNext system ensures optimal inventory management by tracking raw materials and maintaining inventory based on quality. With ERPNext, we have automated the process of checking slab availability and manufacturing the remaining quantity as per client requirements.
Manufacturing based on sales orders and quality specifications
Efficient inventory management and raw material tracking
Automated tracking of raw material requirements
Streamlined manufacturing processes
Selling Module
The selling module includes tracking sales orders, managing manufactured products based on grading requirements, and ensuring comprehensive gate pass management with weight tracking for meticulous control over the products and sales transactions.
Sales tracking and order fulfillment
Grading of manufactured products
Gate pass management with weight tracking
Quotation for different countries in their specific currencies and moving forward accordingly.
Quality Inspection Module
The ERPNext Quality Inspection Module for Advantis Quartz includes a two-phase QA process, incorporating real-time tracking and customizable QC templates. It ensures that products adhere to stringent quality standards, with parameters tailored to the specific requirements of the customer.
Two-phase QA process with real-time tracking
Customizable QC templates for parameter checking
Gate pass management with weight tracking
Assurance of stringent quality standards
Purchase FMS (Financial Management System)
Sanskar technolab utilizes ERPNext to generate a comprehensive Purchase FMS report, offering a detailed overview of financial transactions associated with the procurement process.
This report includes material requests, pricing, purchase orders, material received, approval notes, and other financial aspects, providing a holistic financial perspective.
Financial overview of material requests, pricing, purchase orders, and approvals
Detailed insights into financial transactions related to the procurement process.
Before vs After: Courtesy Sanskar Technolab's ERPNext Implementation!
Procurement & Inventory
Before
Procurement and inventory management were heavily reliant on manual processes, leading to inefficiencies and time delays.
After
After ERPNext implementation, procurement processes and real-time inventory tracking are automated, leading to reduced manual efforts and time consumption.
Visibility of Operations
Before
Lack of real-time data visibility poses a problem for decision-making, making it challenging to respond swiftly to market demands.
After
ERPNext provided comprehensive real-time data visibility through intuitive dashboards and graphical representation, empowering quick and informed decision-making for improved agility.
Better supplier management
Before
Supplier performance evaluation lacked a structured approach, resulting in inconsistent material quality and delivery delays.
After
The introduction of ERPNext's supplier scorecard enhanced the assessment of material quality, delivery times, and payment terms, ensuring a consistent and reliable supply chain.
Finance Management
Before
Financial tracking relied on multiple systems, leading to complexity and difficulty in monitoring payables and receivables.
After
Centralized financial tracking in ERPNext streamlined the monitoring of payables and receivables that too in different currencies as per requirement, simplifying overall financial management.
What Our Client Loved Throughout the Project?
Customizations
Our client has chosen us as their ERPNext implementation partner due to our commitment to providing tailored solutions. Understanding that every business has unique requirements, we specialize in customizations that align seamlessly with the specific needs of their business.
The transition from Excel and Other Systems
Advantis Quartz was seeking a comprehensive solution to replace their existing dependence on Excel and another purchase management system. Sanskar technolab presented ERPNext as the universal answer to their diverse needs. Our expertise in managing transitions from legacy systems to unified convinced our client to choose us as their ERPNext implementation partner.
Site Visits
Sanskar Technolab went the extra mile by conducting on-site visits to our client's businesses, gaining an in-depth understanding of their unique operations and project requirements. Seeing things in action helps us understand what they need. This personalized approach was a key factor in their decision-making process.
ERPNext Certified Partner
The fact that Sanskar Technolab is a leading ERPNext Partner was a key deciding factor for our client. This official partnership not only signifies our recognized expertise in ERP implementation but also adds a layer of trust and assurance to the entire process. Being an official partner assured our client that they are collaborating with a team of professionals with the backing and support of the ERPNext platform.
The challenges of Advantis Quartz and Solutions of Sanskar Technolabs!
Unoptimized Production Planning
Challenge
The client faced inefficiencies in production planning, leading to resource wastage and operational bottlenecks.
Solution
Sanskar technolab initiated a detailed assessment of the client's production processes. Understanding the intricacies, our team customized the ERPNext module to provide a tailored solution for better planning and resource tracking. The result was a streamlined production process with optimized resource utilization, improving overall efficiency.
Problems with Managing Cash Flow
Challenge
The client lacked a robust cash flow reporting system for effective financial management.
Solution
Recognizing the need for detailed financial insights, Sanskar technolab collaborated closely with the client's finance team. We implemented a highly functional cash flow reporting system within ERPNext, providing the client with comprehensive financial data for better management decisions and a clearer financial overview.
Limited Resource Tracking
Challenge
The client faced challenges in efficiently tracking and managing the inventory, order, sales, and purchase.
Solution
Sanskar technolab worked closely with the client's operations and resource management teams. Customized resource tracking features were implemented within ERPNext with material weightage, gate in and out for both purchase and sales along with end-to-end Quality assurance for optimal resource utilization and improved overall management.
Quality Grading Disparities
Challenge
Varying quality grading for manufactured products makes the process of managing inventory inefficient and full of errors.
Solution
Sanskar technolab customized the module for managing different grading products in a structured and seamless manner. This ensured standardized quality across different manufacturing specifications, enhancing customer satisfaction and brand reputation.
Unit Measurement Complexities
Challenge
Challenges arose due to different units of measurement in the purchase and selling processes.
Solution
Sanskar technolab addressed this challenge by implementing a unified unit conversion feature in ERPNext. This streamlined the purchase and selling processes, ensuring consistency and accuracy in unit measurements, and simplifying overall inventory and sales management.
Managing quotations & currencies of different countries
Challenge
Managing orders, invoices, and quotations across different countries and currencies posed a significant challenge for the client, introducing complexities and potential errors.
Solution
With ERPNext's features and our team expertise, we have implemented a simple yet effective process for managing orders, invoices, and quotations from different countries and currencies effectively. The result is a system that facilitates smooth and error-free transactions, enhancing overall operational efficiency for the client.
Here's what our client has to say about our ERPNext Implementation Services!
We Advantis Quartz LLP is a manufacturing unit of Artificial Stone at Udaipur Rajasthan. To run a manufacturing unit in smooth and efficient manner integration of all processes is must and for that we were looking for an application that address this issue. We needed a solution that would merge all departments from Finance to Manufacturing and which would integrate with Inventory, Sales, Purchase, and Warehouse etc. and in this sequence & with our considerable experience with numerous accounting software packages, ERPNext has found to be the most adaptable, flexible, user-friendly, efficient, and productive to meet our requirements.
It is efficient and easily accessible, customisable for all our department and which meets our business requirement and processes. ERPNext was proposed to us as a customised ERP deliver on quality and time lines.
We were very pleased with the multiple features the ERP offers and Sanskar team made a key role in rapidly understanding our needs, identifying our business requirements and developing them in quick time. Their business understanding helped us streamline our processes and efficiently achieved our objectives. The team was dynamic and always ready to help.
The Client-based customization has made our business much more efficient, it allows us to access our data at any time from any location. The reporting functionality gives us many options for very specific areas within our organization. We have implemented ERPNext all across the Organisation. The modules include Production, Purchases, Sales, Inventory Management and Financial Accounting.
Lokesh Modi
Accounts Head, Advantis Quartz
Ready to Transform Your Operations With a Powerful Sanskar ERP?
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